Collect and compile department-wise information (roles, reporting lines, manpower list, JD updates) to support organizational design & development
Maintain updated organograms and assist in preparing revised versions based on instructions from the HR Head.
Support documentation activities for OD initiatives, including workflow mapping, JD revisions, and role clarity templates.
Track and update change-related documents (e.g., new structures, new policies, revised reporting lines) and ensure proper filing and version control.
Communicate approved structural or policy changes to employees and project sites in a timely and accurate manner.
Provide administrative support during change rollouts (meeting coordination, note-taking, follow-up communication).
Prepare simple reports, summaries, and presentation-ready data for OD/Change projects as instructed.
Support implementation of small-scale improvements (e.g., new forms, checklists, notice formats, workflow improvements).

Coordinate full recruitment cycle: job posting, CV screening, interview scheduling, assessment coordination, joining formalities.
Prepare and Maintain recruitment trackers for HR and Management Teams
Prepare appointment, offer, confirmation, extension, and transfer letters.
Conduct joining orientation for new employees and maintain onboarding checklists.
Support in Performance Management Process and ensure all employees have designated KPIs, dialogues with supervisors, mid-year evaluation and annual evaluation timely
Support in annual succession planning review and re-adjust as per outcome of performance management
Maintain talent database for project and head office hiring needs.
Assist in planning and documenting training, toolbox sessions, safety briefings, and internal knowledge-sharing sessions.

Daily attendance monitoring (biometric, manual registers, OT sheets) for HO + all sites.
Ensure 100% accuracy of monthly attendance and OT inputs for Payroll.
Maintain individual personnel files (hard + soft) and update HRIS/Excel databases.
Prepare monthly HR reports: headcount, joins, exits, attendance summary, disciplinary actions, vacancies.
Draft HR letters and administrative documents as needed.
Coordinate ID cards, phone SIMs, email IDs, onboarding kits, and asset issuance.
Support internal audits, compliance documentation, and BLL record maintenance.

Develop and deploy HR policies under the guidance of the HR Manager and ensure proper communication across all employees
Engage with employees (head office + project sites) to resolve simple grievances and escalate complex cases.
Monitor discipline, absenteeism, late/early leave, and site behavioral issues; escalate as per BLL and HR policy.
Assist in investigations, fact-finding, documentation, and preparation of show-cause, warning, penalty, suspension letters.
Support implementation of HR company rules, code of conduct, grooming/behavior standards across sites.
Maintain a confidential log of incidents, misconducts, disputes, and resolutions.
Support HR Head in counselling sessions and employee communication

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